Accounting/Bookkeeping
Job Description:
- Monitor and organize the owner's business inbox
- Clear routine clutter and maintain the client's existing inbox organization
- Identify messages requiring immediate attention
- Flag outstanding emails or messages requiring owner action
- Draft or send basic routine emails when appropriate
- Help ensure important communications are resolved
- Monitor designated client account inboxes
- Identify incoming supplier invoices
- Forward invoices to the appropriate bookkeeping software using designated email addresses
- Maintain an organized process for incoming financial documents
- Identify missing or unusual documentation for internal review
- Review supplier statements against records in Xero
- Confirm invoices on supplier statements have been entered correctly
- Review customer remittances
- Mark applicable invoices as paid using the correct payment date
- Assist with basic transaction cross-checking and reconciliation-related administrative work
- Flag discrepancies for review
- Monitor client identification records and expiration dates
- Help ensure required client risk assessments are completed at established intervals
- Follow documented internal compliance procedures
- Maintain accurate records and trackers
- Assist with recurring anti-money-laundering and client-administration requirements
- Complete additional executive and practice-administration tasks as assigned
- Provide task-specific business support services to improve client efficiency, service delivery, and operational functions
- Report to a point of contact to be determined
Requirements:
- Previous bookkeeping, accounting administration, or finance-support experience strongly preferred
- Xero experience strongly preferred
- Previous email and inbox-management experience preferred
- Strong written English required
- Experience reviewing invoices, supplier statements, and remittances preferred
- Strong attention to detail required
- Executive assistant or administrative support experience is a plus
- Experience working with UK businesses or accounting practices is a plus
- Understanding of confidential financial-data handling required
- GDPR familiarity preferred; training can be provided where necessary
- Extremely organized and detail-oriented
- Comfortable working independently from established procedures
- Reliable with repetitive, deadline-driven work
- Able to identify discrepancies and flag them appropriately
- Strong follow-through
- Comfortable handling confidential client and financial information
- Able to proactively tell the owner what requires her attention
- Knowledge of Xero
- Knowledge of Microsoft Outlook / Email Platforms
- Knowledge of Microsoft Teams
- Knowledge of Microsoft Excel / Google Sheets
- Knowledge of Microsoft Office / Google Workspace
- Knowledge of Remote Desktop Systems
- English language proficiency; strong written and spoken English required
- Availability Monday through Friday during early morning UK time, with schedule to be mutually agreed in writing
- Must operate under a Master Services Agreement and Statement of Work as an independent contractor
- Must comply with applicable timelines, guidelines, and written deliverables
Benefits:
- Competitive rates
- Weekly payments
- Various open roles are available
- Free training and upskilling
- Constant support and guidance
- A vibrant community always ready to support you
