We are seeking a proactive, organized, and detail-oriented

HR & Administration Assistant (Part-Time)

to support our operations across the Asia Pacific region. This is primarily a remote (work-from-home) role, offering flexibility while supporting a dynamic regional team.

Key Responsibilities

Reporting to the HR & Administration Manager, you will provide day-to-day HR and administrative support while working closely with management and our offices across the Asia Pacific region.

1. Payroll & HR Administration

Assist with monthly payroll processing, attendance, leave management, employee claims, and benefits administration.

Maintain accurate employee records and HR databases.

Prepare employment contracts, confirmation letters, HR correspondence, and other personnel documentation.

Respond to employee enquiries regarding HR policies, procedures, and workplace matters.

Support performance appraisal and employee development initiatives.

Ensure HR policies and procedures are implemented consistently.

Maintain strict confidentiality of employee and HR-related information.

Assist with employment-related statutory and regulatory compliance across the Asia Pacific region.

Prepare HR reports and provide administrative support as required.

2. Recruitment & Workforce Planning

Manage end-to-end recruitment processes, including job postings, candidate screening, interview coordination, offer preparation, and onboarding.

Advertise vacancies, review applications, and coordinate interviews.

Support employee onboarding, orientation, and offboarding activities.

3. Additional Responsibilities

Undertake other duties and projects as assigned by management from time to time.

Qualifications & Skills

Diploma or Degree in Human Resources, Business Administration, or a related field.

Minimum 3 years of experience in Human Resources and/or Administration, preferably supporting the Asia Pacific region.

Sound understanding of HR operations, recruitment, employee relations, and payroll administration.

Strong written and verbal communication skills in English.

Proficiency in Hindi and/or Bengali is advantageous but not required.

Strong organizational and time-management skills.

Proficient in Microsoft Office applications, particularly Excel, Word, Outlook, and PDF tools.

Ability to handle confidential information with discretion.

Self-motivated, detail-oriented, and able to work independently as well as collaboratively.

Additional Information

Applications are welcomed from retired professionals, semi-retired professionals, and individuals seeking flexible work arrangements.

This is a fully remote position, with an initial in-person training period of approximately 2-3 months alongside the HR & Administration Manager.

Salary: SGD 2,300 per month (negotiable based on experience and qualifications).

Work Schedule

Minimum commitment of 3-4 days per week.

Flexibility to work outside standard office hours, including evenings, weekends, or public holidays during peak payroll periods (typically from the 1st to the 20th of each month), when required.

Availability to travel to the Northeast region of Singapore 2-3 days per week during the initial training period.

Application Information

By submitting your CV/Resume, you consent to the use of your personal data for recruitment and employment-related purposes. Applicants are encouraged to ensure all information provided is accurate, complete, and up to date.

Important

Please do not include the following information in your CV/Resume:

NRIC/FIN or other national identification numbers

Photograph

Date of birth

Age

Spouse or family information

Applications containing the above information may not be considered.

Our employees are our greatest asset in achieving this mission. More than 4,200 employees make up the IIMI family, in addition to a pool of trained on-call operators. Most of our staff members are cross-trained on multiple projects. This gives us the flexibility to ramp up quickly and accommodate fluctuating volume without disruptions.

Every employee undergoes a thorough background check before hiring. Once hired, employees go through a rigorous training program. We teach them our processes, what clients expect from us, and the importance of our confidentiality, quality, and reliability pledge.

Our people are committed to working at IIMI for the following five reasons:

Quality of co-workers

Integrity, ethical standards, values

IIMI mission

Compensation and benefits

Work environment